Terms and conditions

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1.      Definitions

In this agreement:

“Exhibitor” includes all employees or agents of the exhibitor.

“Organiser” shall mean G&T Events Limited or any employee or agent of that company.

2. Duration of Exhibition

The exhibition will be open from Friday 25th to Sunday 27th June 2012.

3. Permitted exhibits

Exhibitors are permitted to display goods, materials, equipment and related display or advertising material which are, in the sole opinion of the Organisers, consistent with the theme of the Show, i.e. bulk transport and related services. All exhibits must comply with current EC legislation and carry the relevant CE marking.

4.   Standfitting and other  regulations

Exhibitors must comply with all standfitting and exhibit regulations and restrictions as defined in the Exhibitors Manual. All Exhibitors shall comply with the Show rules set out within the Exhibitor Manual.

  1. 5. Space allocation and terms of payment

Exhibitors at Tip-ex11 will be permitted to book all or part of their same stand(s) for Tip-ex12 up to 31st July 2011, following which space will be allocated in order of receipt of application on or after 1st August 2011, and the Organisers will make every effort to allocate space as close as possible to that requested by the applicant.  By accepting the application, and by paying the deposit, both the Organiser and the Exhibitor accepts these terms and conditions in their entirety.

A non refundable deposit of 20% of the agreed total stand cost is payable within 30 days of booking, with the balance payable by two equal instalments by 30th November 2011 and 28th February 2012. For bookings after the 28th February 2012, the whole of the stand cost will be payable within 7 days of the space allocation.  Failure to pay any of the instalments by the dates stipulated will mean that the organisers may reallocate the space to another exhibitor and retain any deposits already paid.

  1. 6. Revision of layout

Should it be necessary to revise the layout of the exhibition for any reason, the Organisers reserve the right to transfer an Exhibitor to an alternative site. In this case the Organisers will work with the Exhibitor to ensure that the alternative site is as suitable as possible.

  1. 7. Setting up of stand exhibits

All stands and their exhibits must be completed by 9.00pm on Thursday 24th May 2012. Vehicular exhibits will be allocated definitive arrival / set up times and muster points on 23rd or 24th May. These instructions must be adhered to. Failure to do so will normally result in the exhibit being excluded from the exhibition without any compensation or refund of any kind. Similarly, exhibits requiring vehicular transportation into any of the Halls or outside areas will be allocated definitive arrival slots which must be adhered to.

  1. 8. Clearance of stands and exhibits

Exhibits must not be removed nor displays dismantled, either partially or totally, before 4.00pm on Sunday 27th May 2012. All exhibits and display material must be removed as soon as possible after this time, and in any case by 10.00 pm on Sunday 27th May 2012. The Exhibitor is responsible for leaving their space as clear as they find it. Failure to do so by the declared deadline may incur a charge for clearance, reparation and storage.

  1. 9. Prohibition of sub letting

Exhibitors must not loan, sub-let or grant licences in respect of the whole or any part of the space allotted to them without the express permission of the Organisers. Nor may any Exhibitor display any product that it normally does not sell or represent without the express permission of the Organisers

10. Protection of exhibits

All exhibits must be properly protected so as to comply with current Health and Safety legislation and to afford visitors, or any persons whosoever, a safe environment in which to view the exhibits. The organisers shall be indemnified by the Exhibitor against any claim or action on account of any injury or damage being caused or occasioned by any exhibit or to any person or persons whatsoever.

11.    Insurance

Every participating Exhibitor hereby accepts liability for all acts of omissions of himself, his servants, contractors, agents and visitors and undertakes to indemnify the Organisers and keep them indemnified against all liability in respect thereof and against all actions, suits, proceedings, claims, demands, costs and expenses whatsoever which may be taken or made against the Organiser. Notwithstanding the indemnity hereby given, the Exhibitor undertakes to arrange the appropriate third party liability insurance for a minimum sum of £10,000,000. It is the Exhibitors responsibility to effect insurance on his own property and exhibits. The Organisers do not accept any responsibility for damage to stands or loss of any property or vehicles on any stand or anywhere else in the exhibition or in the course of its delivery or removal there from any cause whatsoever.

12.    Bankruptcy

In the event of an Exhibitor becoming bankrupt or making any arrangement or composition with its creditors or suffering the service of a Winding Up petition or Winding Up Order or it passing a Winding Up resolution or Notice of Dissolution then in that event the Organiser may by written notice to the Exhibitor determine the contract and all monies paid shall be forfeited to the Organiser who may in its sole discretion re-let or otherwise deal with the defaulting Exhibitor’s site.

  1. 13. Abandonment or interruption of exhibition

If for any reason beyond the control and not resulting from any act or default of the Organiser it shall become impracticable to hold the exhibition or necessary to interrupt it or close it prematurely, the Organiser may take such action as it deems necessary giving such notice to Exhibitors as is possible. In any such case the decision of the Organiser shall be final and the Exhibitor shall not be entitled to any compensation or to return of any monies paid or deposited. If the exhibition be abandoned, interrupted or prematurely closed for any reason other than the above then the Exhibitors shall be entitled to the return of all deposits paid to the Organiser but to no other compensation.

  1. 14. Advertising material

Under no circumstances will exhibitors be allowed to distribute advertising and printed material from anywhere other than their stand, nor in any manner as to cause annoyance or disturbance to other Exhibitors. In the event of complaints, the matter shall be referred to the Organiser for the decision. Exhibits or other devices which emit sound must be operated and controlled so that there is no disturbance to other Exhibitors. The flying of gas or air filled balloons is prohibited. The Organisers reserve the right to prohibit as unsuitable or as annoying to visitors or other participants any display feature or sales method or demonstration as it, in its sole discretion, determines to be potentially of annoyance or disturbance.

  1. 15. Exhibition Services

The Organisers undertake to make all reasonable attempts to provide necessary services for the smooth operation of the exhibition but accept no responsibility for breakdown or failure of such services or for any delays during the delivery and collection periods.

  1. 16. Admission

Admission to the exhibition will be restricted to the persons who, in the opinion of the Organisers, have a legitimate, professional interest in the subject of the exhibition. The Organisers reserve the right to refuse admission to any person or persons to the exhibition without assigning any reason.

  1. 17. Right of Rejection

Exhibits are admitted to the exhibition, and shall remain there, solely on strict compliance with these terms and conditions. The Organisers reserve the right to prohibit in whole or in part, and reject any Exhibitor or his representatives in the case of failure to comply with these terms and conditions and all site rules and regulations as specified in the Exhibitor Manual. There shall be no return of payment if such rejection or prohibition is deemed necessary by the Organisers. If the deposit is not received within 7 days of the application the Organisers reserve the right to reject the application.

  1. 18. Cancellation of Space

A request for cancellation must be submitted by registered post. In order to compensate the Organisers for its costs as a consequence of the cancellation, the exhibitor agrees that the Organisers shall retain 50% of the space charge if the cancellation is accepted before 1st October 2011, 75% of the space charge if the cancellation is accepted before 1st January 2012, and 100% of the space charge if the cancellation is accepted after 1st March 2012.

  1. 19. Disputes

Any dispute or difference arising between the Organisers and an Exhibitor relating to rights, duties or obligations of either party (other than in relation to payment of any money), shall be referred to the arbitration of a single arbitrator who shall, in default of agreement, be nominated by the President of the Law Society and the decision of the said arbitrator shall be final and binding on all parties.